The coffee machine is a staple in the American workplace. Employees start their day with a cup of joe and sometimes even end the workday by grabbing another fresh cup. It’s nice to be able to serve coffee to customers when making deals or discussing business arrangements.

What if you could offer this convenience? But what do you need to think about before contracting with a coffee servicing company? Here are some office coffee service pros and cons!

The Pros of Office Coffee Services

Improve Productivity and Reduce Wasted Time in the Workplace

There’s nothing quite like the smell of freshly brewed coffee at the office in the morning to wake your mind up. But did you know that when caffeine is released into your system it helps you stay focused, and makes tasks seem less tedious? And if you’re in an office with a team break room, the coffee machine is right there serving fresh coffee for every employee. Employees may take fewer breaks throughout the day because it is easier to caffeinate when working from their desk rather than going through lengthy lines at a local café or convenience store to grab a cup. The cost savings employees will benefit from related to fewer trips to the coffee shop will boost morale, too.

Higher Quality Drinks

The coffee machines that coffee service companies use are often top of the line and produce a high-quality brew. Also, If your business has more upscale clients, it can be beneficial to use an office coffee service company to provide a free cup of coffee. Offering quality coffee choices to your employees and customers increases company morale (and your reputation!), and generally sets a higher standard for the workplace.

Coffee service businesses can provide a variety of products and machines—single-serve coffee makers, traditional coffee makers, espresso machines, bean to cup coffee makers, and even tea brewers! Employees will enjoy the multitude of fresh options to consume throughout the day.

Consistency

One thing that many people don’t think about when they drink coffee from a local barista is how inconsistent it can be from day to day. You might have your favorite blend one day and then the next it will taste bland or watery, or there’s a layer of coffee grinds at the bottom of your cup. With a professional coffee service, you know exactly what to expect each time by using the same coffee maker and same coffee blend.

Utilizing an office coffee delivery service is a great way to ensure morning coffee rituals never go undone. Whether you prefer the sweet, nutty flavor of dark roasted bean blends, the traditional basic coffee blend, or if need something with more caffeine in it—like espresso for those mornings when sleep eludes you and obligations beckon—they will satisfy even the most discerning tastes!

Convenience and Professional Support

Coffee service companies allow for the benefits of having a personal barista without all the hassle of handling equipment and supplies. Set up a delivery schedule, purchase everything with one order online, and get it delivered so there’s no driving around looking for parking or standing in line for coffee again!

Coffee machines need maintenance just like any other piece of equipment and if they are not properly serviced, you risk the quality of your coffee going downhill. With an office coffee service company, there’s no need to worry about scheduling maintenance on your coffee machines or purchasing parts. It’s all taken care of for you.

Professional coffee services have the experience that you need to make sure your coffee order is perfect. They have knowledge of different types of coffees and can recommend something for every taste, whether it’s a full-bodied blend or light herbal tea. Professional coffee services will know what everyone wants!

The Cons of Office Coffee Service

Higher Expense

There is an investment that comes with utilizing office coffee services, not only in terms of upfront cost, but ongoing monthly expenses as well. If you are considering this option, speak to your accountant to see if this service would be worth the initial expense rather than taking on other costs such as ordering paper cups or investing in another expensive piece of equipment like traditional espresso or coffee machines.

In addition, some companies charge per-cup rates which add up over time. You should also factor in how much space will be needed by the company servicing your needs. This could mean moving furniture or redesigning layouts so everything can fit within the workspace.

Environmental Impact

Coffee cups that professional machines use may not be recyclable like the ones used by customers who go out to a local shop and buy a cup of coffee. Also, some single-serve machines produce waste with the cups that are used which can also cost you more by purchasing a large amount of single-serve cups if your office has many employees. This leads to a large amount of wasted paper and plastic cups that contributes to the ever-growing problem of waste in landfills. Of course, there’s always the option to switch back over to using regular ceramic mugs instead, which takes away this issue entirely.

Limited Variety

If your company has employees who are constantly switching up the types of coffee they drink, it might be better not to use an office coffee service where they will only have a limited brew available at all times.

Remember, not everyone enjoys a regular hot cup of coffee. Some enjoy different roasts or blends, iced coffees or lattes, and some may not like coffee at all, but prefer to drink tea. Not all coffee service companies can provide a wide variety of flavors or options to provide to your customers and employees at break time.

Loss of Control

If there are any unwanted changes to the office coffee service you are using, you may not have many options. You’ve already signed up and committed to the service for however long your contract lasts, which could be a year or more. When it comes to making business decisions, having control is important not only to your reputation but to your budget as well.

Conclusion

Outsourcing your company’s coffee needs is a convenient service that can save you time and potentially also save you money. It opens up opportunities for employees to focus on closing deals, developing new products, or providing great customer service. But with any service that you outsource, there are potential downsides, too. You may miss out on that personal touch from your favorite barista. Consider both sides of the story to make the best decision for your business.

If outsourcing this service sounds like a great way to improve your company’s efficiency and morale, connect with us for more information on product and service options. We have three locations in Florida and would be happy to serve your company’s needs!